Project coordinator, Molecular Infection Medicine Sweden (MIMS)

Umeå universitet, Medicinska fakulteten

Umeå University is one of Sweden’s largest higher education institutions with over 37,000 students and about 4,700 employees. The University offers a diversity of high-quality education and world-leading research in several fields. Notably, the groundbreaking discovery of the CRISPR-Cas9 gene-editing tool, which was awarded the Nobel Prize in Chemistry, was made here. At Umeå University, everything is close. Our cohesive campuses make it easy to meet, work together and exchange knowledge, which promotes a dynamic and open culture.

The ongoing societal transformation and large green investments in northern Sweden create enormous opportunities and complex challenges. For Umeå University, conducting research about – and in the middle of – a society in transition is key. We also take pride in delivering education to enable regions to expand quickly and sustainably. In fact, the future is made here.

Are you interested in learning more? Read about Umeå university as a workplace

The Faculty of Medicine, which consists of 12 departments, is responsible for biomedical research and courses in the field of nursing and health care and has an extensive research and graduate education in more than 80 subjects.

The Laboratory for Molecular Infection Medicine Sweden is the Swedish node for the Nordic EMBL Partnership for Molecular Medicine. Our mission is to promote research excellence in infection medicine and to foster the careers of the next generation of researchers in this field. Through our partnership with the European Molecular Biology Laboratory (EMBL) and a strong network of Nordic partners, we connect Swedish science to an expanding family of European research centres for molecular medicine.
More information about MIMS can be found on our website: www.umu.se/en/mims

We are looking for a project coordinator for temporary position on full-time, with a starting date in mid-September 2025 or by agreement. The position is located at the Department of Molecular Biology, Umeå University.

Job description

As a project coordinator, you will work closely with and report directly to the MIMS leadership and MIMS science manager to efficiently manage scientific projects and programmes. You will work as a team with an event coordinator under the day-to-day management of the science manager.

You will be primarily responsible for coordinating MIMS initiatives and acting as contact person. Tasks include planning and executing activities for e.g. selection panels, steering groups, and fellowship programmes and recruitments. You will also gather feedback and assessments, prepare reports and support events.

Initiatives you will help to deliver can include Clinical Research Fellowship and MIMS Investigator Programmes, aiming to link a national target group to our Nordic partnership. Building and maintaining strong networks and communication with researchers, clinicians and research-support staff is crucial for this role. Activities also need to be linked with the dedicated administrative services of the department to ensure seamless coordination and processes.

Other duties may include taking an active role or providing support in delivering a mentoring programme for young MIMS group leaders and establishing an alumni network. Further day-to-day tasks may be assigned as required.

Qualifications

You will need a good understanding of the work processes within research and related to administration.
To fulfil this role effectively, you must be able to communicate with our researchers.
Given the nature of the tasks, you should be a service-oriented person with excellent communication and organizational skills, and willingness to travel.
University education (minimum Master's degree) is required.
You have a good ability to see the overall picture and experience working with planning and organizational issues within universities.
Excellent knowledge of spoken and written English.
You enjoy working both as part of a team and independently.
As a person you are open-minded, social, creative, flexible and initiative taking

Great importance will be attached to professional skills and personal suitability.

Meritorius qualifications

Knowledge and documented experience of the day-to-day running of a research institute at a university.
Previous experience in project coordination at a university or research institute is advantageous but not a requirement.
A scientific background close to the research field of MIMS and international experience are an advantage.
Experience in planning and organizing activities that engage the public is an asset.
Basic understanding of Swedish.

As an employee with us, you contribute to fostering an inclusive culture and a positive work environment. This involves communicating effectively across differences, demonstrating a collaborative spirit and the ability to work well with others. You maintain openness and a welcoming attitude, showing respect, compassion, and empathy. You engage with and support colleagues from diverse backgrounds and perspectives, and promote a healthy work-life balance for both yourself and others.

Application

You apply through our recruitment system Varbi at the latest 11 August 2025. The application must be written in English (preferably) or Swedish and must contain:
A personal cover letter explaining why you are interested in the position and how you meet the essential and desirable qualifications (maximum two A4 pages).
A CV documenting education and current and previous employment.
Names and email addresses with two to three references.
Other relevant documentation that you wish to include in support of your application.

Contact person: Oliver Billker, oliver.billker@umu.se