Project administrator

Umeå University, Faculty Office of Medicine

Umeå University is one of Sweden’s largest higher education institutions with over 37,000 students and about 4,700 employees. The University offers a diversity of high-quality education and world-leading research in several fields. Notably, the groundbreaking discovery of the CRISPR-Cas9 gene-editing tool, which was awarded the Nobel Prize in Chemistry, was made here. At Umeå University, everything is close. Our cohesive campuses make it easy to meet, work together and exchange knowledge, which promotes a dynamic and open culture.

The ongoing societal transformation and large green investments in northern Sweden create enormous opportunities and complex challenges. For Umeå University, conducting research about – and in the middle of – a society in transition is key. We also take pride in delivering education to enable regions to expand quickly and sustainably. In fact, the future is made here.

Are you interested in learning more? Read about Umeå university as a workplace

The Faculty of Medicine, which consists of 12 departments, is responsible for biomedical research and courses in the field of nursing and health care and has an extensive research and graduate education in more than 80 subjects.

MIMS (The Laboratory for Molecular Infection Medicine Sweden) is the Swedish node for the Nordic EMBL Partnership for Molecular Medicine. Our mission is to promote research excellence in infection medicine and to foster the careers of the next generation of researchers in this field. Through our partnership with the European Molecular Biology Laboratories (EMBL) and a strong network of Nordic partners, we connect Swedish science to an expanding family of European research centres for molecular medicine.

We are looking for a project administrator with a focus on events for 12 months, for part-time employment at 50%, to our management team. Start in March 2025 or by agreement. The position is located at the Department of Molecular Biology, Umeå University.

Job description and work tasks

You will work on administrative tasks to organize workshops, conferences, retreats and meetings. The work is done in close collaboration with a project coordinator and a science manager.

Administrative tasks:

Support in organizing events and meetings
Venue booking
Travel bookings (flight, train, bus, taxi)
Ordering of catering
Scheduling of events
Communication with travellers or participants
Work on documentation of invoices related to events
Linking MIMS activities with the department's dedicated administrative services

Other administrative tasks may be added.

Eligibility

Given the nature of the tasks, you should be a service-oriented person with excellent communication and organizational skills.
The job requires a minimum of an upper secondary school level.
Excellent knowledge of spoken and written English, and at least a basic understanding of Swedish.
As a person, you are flexible, proactive, structured and create a pleasant environment around yourself.

Great importance will be attached to personal suitability.

Additional useful qualifications

International experience.
Experience in the service sector.
Experience in organizing activities is advantageous but not required.
Experience working in O365, Amex Neo or Raindance would be an advantage.

Application

You apply through our electronical recruitment system no later than January 10, 2025. The application must be written in English (preferably) or Swedish and must contain:

A personal cover letter explaining why you are interested in the position and how you meet the essential and desirable qualifications (maximum two A4 pages).
A CV documenting education and current and previous employment.
Names and email addresses with two to three references.
Other relevant documentation that you wish to include in support of your application.

We look forward to receiving your application!

More about us

More information about MIMS can be found on our website: https://www.mims.umu.se/

Contact person: Oliver Billker, oliver.billker@umu.se